End of physical books at JUCESP: new authentication rules starting September 2025
The Registry of Commerce of the State of São Paulo (JUCESP) announced that, as of September 1st, 2025, all companies’ books must be authenticated exclusively digitally. The new procedure, provided for in DREI/SGD/ME Normative Ruling No. 82, dated February 19, 2021, and amended by DREI Normative Ruling No. 79, dated November 22, 2022, definitively replaces physical books and marks an advance in the digital transformation of corporate registration processes in the State of São Paulo. JUCESP processed the physical books that were delivered by August 29th. However, starting in September, the system will only accept the digital authentication of books. Therefore, companies that still depend on physical books must quickly adapt to this new requirement to avoid having their processes hindered. To authenticate digital books at JUCESP, a digital certificate (e-CPF or e-CNPJ) will be required. This requirement has been a challenge for some companies, as some of those legally responsible do not yet have the certification. Unlike other registries of commerce in the country, which allow access via gov.br login at silver or gold levels, JUCESP exclusively requires a valid digital certificate. The rule is similar to the requirements of the Federal Revenue Office, which also requires the use of this type of certification for several electronic services. The change affects the main records required by corporate legislation, such as: Accounting Books; and Corporate books (minutes, records of resolutions and meetings). JUCESP has already made available an official tutorial that guides business owners on how to authenticate digital books. The procedure is relatively easy: just generate the document in PDF/A format and sign it digitally. In addition to legal compliance, the new model offers relevant benefits: Lower costs with printing, binding, and physical authentication; Agility in the submission and authentication; Greater control and governance, as records are stored digitally; and Security against physical loss or deterioration of material. Therefore, although it requires initial adjustment, the authentication of digital books is an opportunity to modernize the corporate and accounting management of companies. The migration to digital books at JUCESP is not just another bureaucratic requirement. It is a change that brings real gains in efficiency, transparency, and security. PLBrasil Paralegal offers full support for this transition, from issuing and renewing the digital certificate to authenticating the digital book at JUCESP. Count on us to adapt your company to the new rules and transform this requirement into an actual management benefit. For full support in issuing digital certificates and authenticating digital books at JUCESP, please contact us. For full support in issuing digital certificates and authenticating digital books at JUCESP, please contact us.
Federal Revenue Office Clearance Certificates now in one place: what changes for your company
The Federal Revenue Office has modernized the process for issuing debt clearance certificates (CNDs), bringing together in a single digital environment all types of certificates previously accessed separately by individuals, legal entities and those related to real estate. The new functionality is available on the Federal Revenue Office Portal and represents an important advance in companies’ tax management. It is now possible to automatically issue, consult, and validate four types of certificates, including documents issued since 2005 — something that previously required a specific request via e-CAC. This centralization significantly reduces the time spent searching for tax information and brings greater transparency to federal obligations. Before the change, issuing certificates took longer, depending on the type of document and the nature of the taxpayer. This fragmentation caused delays and increased the chance of errors or oversights. With the new tool, the consultation can be done publicly and centrally, as long as there are no outstanding tax issues. If there are debts or inconsistencies, the consultation remains available through authentication via e-CAC using the digital certificate of the company or its duly authorized legal agent. Authentication validation has also been improved: It is now possible to check old certificates with just a few clicks, without bureaucracy. The unification represents an efficiency gain, especially for large companies with complex corporate structures, which frequently need to present certificates in bidding processes, bank renegotiations, inspections and audits, among other situations. The ability to map compliance history since 2005 strengthens compliance, anticipates corrections, and avoids surprises at strategic moments. Additionally, the tool allows internal teams or service providers to perform recurring checks, reducing the risk of blockages due to expired certificates, omitted statements, or unidentified debts. Integrating tax data into a single system increases companies’ monitoring and response capabilities. Those who know how to use the new functionality proactively — maintaining control over their tax history and the validity of certificates — will have greater confidence in closing deals, accessing credit, and protecting their institutional reputation. PLBrasil Paralegal offers comprehensive support for monitoring and regularizing negative tax clearance certificates, with an integrated digital structure, automated alerts, and a team specialized in resolving pending issues. Simplify your management and keep your company ready for growth. Monitor and regularize certificates quickly, avoid surprises, and strengthen your compliance with PLBrasil Paralegal services. Monitore e regularize certidões com agilidade, evite surpresas e fortaleça seu compliance com os serviços da PLBrasil Paralegal.
